The Difference Between Wedding Coordinator and Planner

October 25, 2022

Planning a wedding comes with a whole new set of vocabulary, and words you thought you understood suddenly take on entirely new meanings. One of the biggest distinctions that a bride needs to figure out is what, exactly, the difference is between a wedding planner, a wedding designer, and a wedding coordinator. And who better to ask than the professionals themselves?

The Difference between Wedding Coordinator and Wedding Planner

This is one of the most asked question that I hear in my line of work. There is a lot of information out there and so many people get confused with all the wedding terminology. Me included! I still have to ask for clarification on some terms.

The main difference between these two terms would be the amount of time spent on your wedding.

Wedding Planner

A wedding planner is someone who will be your personal assistant, start to finish. This job includes so much but the highlights would be: theme conception, recommend vendors, vet and book vendors, take care of any to-do lists, create a day-of timeline, and day of coordinating.

Wedding Planner Duties

  1. Provides vendor referrals and negotiates contracts; schedules and attends all vendor meetings.
  2. Tracks deposits and payments for all vendors.
  3. Creates detailed timelines and floor plans.
  4. Helps determine and manage your budget, as well as tracks deposits and payments.
  5. Attends site tours and menu tastings.
  6. Brainstorms style ideas and coordinates design details.
  7. Coordinates hotel room blocks and transportation.
  8. Manages the rehearsal.
  9. Oversees everything on the wedding day (makes sure everyone adheres to the timeline, handles snafus, manages vendors, and executes your vision on-site).

Wedding Coordinator

A wedding coordinator is typically only for the day of your wedding. The coordinator is your right hand person on the day of your wedding; the person that answers all the questions and is the point of contact for all your vendors.

Wedding Coordinator Duties

  1. Meets with you four to eight weeks before the wedding to get a handle on what you've planned thus far.
  2. Checks in with your vendors to review the signed contracts and confirm logistics.
  3. Creates detailed timelines and floor plans.
  4. Completes a final walk-through of the ceremony and reception sites.
  5. Addresses any overlooked details (such as forgetting to hire a coat check attendant).
  6. Manages the rehearsal.
  7. Oversees everything on the wedding day.

The Importance of A Wedding Planner/ Wedding Coordinator

Determining what you need within the planning of your wedding is a personal choice, based on needs and monetary means. Wedding planners tend to charge more due to the amount of time that they have to dedicate to the creation of a beautiful wedding. Wedding coordinators are essential to the smooth running of any special wedding day.

A wedding planner or a wedding coordinators will be your best friend when it comes to planning every detail of your day. You want the best, and you deserve the best on your wedding day. Save yourself a lot of heartache and grief by hiring a professional. It will be well worth every penny.

Thank you for reading this blog. I hope this information helps. And if you are reading this because you are getting married soon, I offer you my congratulations. No matter what you ultimately decide, I want the very best for your upcoming wedding and wish the both of you many years of happiness.

Ullamcorper Convallis